With the majority of our clients reporting that they are busy, we have seen an encouraging uplift in job vacancies registered over the last few weeks. We expect that number to continue rising with the improvement in the market and, as a consequence, we are delighted to announce that all of the Property Personnel team have now returned to work in some capacity. You can find out more by clicking here.

Team Secretary/Administrator for this well-respected Property Consultancy in Oxford, Oxfordshire

Permanent Oxford, Oxfordshire | £28k OTE


Job Posted: 2020-02-15 15 February 2020 Closing date for applications: 15 April 2020

Job Description

An excellent opportunity has become available for a Team Secretary/Administrator to join this large, well-respected Property Consultancy in Oxford. Our client is particularly strong and active in the upper-end of the market and they pride themselves on their enviable reputation Nationwide.

The role will involve providing professional and efficient secretarial and administrative support to the National Development & Planning Department. Previous experience in a similar role and/or in property is a strong preference. Our client is looking to recruit a friendly individual with a confident and pleasant personality, being a welcoming face of the company.

Responsibilities will include the following:
  • Processing and managing internal compliance systems and liaising with the internal client on boarding team
  • Maintaining office systems, including database management, filing etc.
  • Providing overall team support in everyday office duties
  • Liaising with clients, suppliers and other staff
  • Liaising with printing suppliers and organising marketing materials (either hard copy or original)
  • Fielding telephone calls, assisting the caller when possible or taking and passing on messages
  • Dealing promptly with incoming emails, internet leads, post and responding where appropriate
  • Diary management for team members including the arranging of internal and external meetings and team meetings
  • Processing invoices and leasing with the accounts team
  • Other general reception duties.
Personal specification:
  • Previous experience in a similar role and/or in property
  • Competent in Microsoft package software including (Word, Excel & Outlook, Power Point) plus a good typing speed
  • Possess a composed manner in order to be able to work under pressure, managing and prioritising workloads
  • Ability to meet deadlines
  • Excellent planning, organisational and co-ordination skills
  • Accuracy and attention to detail
  • An understanding of confidentiality issues and the use of discretion
  • Be a team player and be capable of building and maintaining good relationships with team members, other colleagues, clients and suppliers
  • Punctual and flexible in relation to working hours and duties
  • Being adaptable and open to change.

This position will come with a competitive basic salary of up to £28,000.

For further information on this exciting career opportunity, please apply online now via this webpage and we will get back to you immediately. Alternatively, please feel free to contact us in confidence on 020 7792 9779, or email us: maddie@propertypersonnel.co.uk.

This job is now closed