Property Manager / Administrator – Staines Estate Agency

Permanent Staines, Middlesex | £22k to £25k Inc Benefits

Job Posted: 2015-04-16 16 April 2015 Closing date for applications: 16 June 2015

Job Description

This is an excellent opportunity for someone looking to join the Lettings & Management team of one of Staines’s leading estate agency firms. This privately-owned company has a high profile office in the town centre and is currently looking for an eager and enthusiastic individual with excellent interpersonal and communication skills to join their expanding organisation.

The vacancy is for a Property Manager and the company is prepared to consider candidates who have worked in administration or lettings within estate agency previously.

The main purposes of the job role include:

  • Liaising with customers and providing exceptional customer service
  • Reporting all property management issues and coordinating repairs accordingly
  • Dealing with enquires from Landlords and Tenants
  • Ensuring tenancy renewals are carried out at regular intervals
  • Ensuring all documentation is prepared and agreed for the let or sale of a property and that all files are compliant
  • Providing administrative support for other office activities
  • Working with the team to deliver a canvassing plan.

The key tasks of the role will include:

  • Qualifying / registering applicants and potential landlords to company standards
  • Producing Tenancy Contracts & associated paperwork
  • Liaising with landlords and tenants to coordinate check-in/out, cleaning and maintenance issues
  • Arranging and carrying out property inspections, producing written & photographic reports for landlords and tenants
  • Actioning any concerns or property management issues raised from reports
  • Liaising with contractors
  • Updating property management log
  • Administration of tenancy renewals
  • Administration of gas safety certificates
  • Administering the ordering of EPCs and floor plans
  • Monitoring office systems to ensure compliance
  • Generating viewings and offers through effective matching, phone outs and accompanied viewings
  • Attending quarterly meeting
  • Updating and checking websites
  • Co-ordinating Home Move Packs, Flowers, cards and action at completion
  • Co-ordinating erection and taking down of Lettings and Sales boards
  • Collating daily and weekly figures
  • Banking.

Core skills required:

  • Planning & Time Management
  • Administrative skills
  • Selling skills
  • IT skills
  • Team skills
  • Negotiation skills
  • Customer Service skills


  • Willingness to be accountable, take responsibility and make things happen
  • Team player
  • An energetic approach
  • A commitment to high service standards
  • A proactive approach to building business
  • A smart and business like appearance

This position is a Monday to Friday, 9am to 6pm role that will pay a salary of £22-25,000 dependent on the experience and expertise of the successful candidate.

For further information on this exciting career opportunity, please apply on line now via this web page and we will get back to you immediately. Alternatively, please feel free to contact us in confidence on 01784 451464, or email us:

This job is now closed