Tenancy Management Assistant – Lettings Department – Prime Central London Estate Agency

Permanent London | £30k Inc Benefits


Closing date for applications: 07 September 2015

Job Description

This high profile, prime central London Estate Agency has an enviable reputation and market share. The company is currently looking to recruit a Tenancy Management Assistant for their highly successful Lettings Department.

This role will involve the following duties and responsibilities:

  • Working within the Tenancy Management team (4 people) in the Lettings Department
  • Progressing new deals including contract negotiation
  • Typing of general correspondence including offer letters, tenancy agreements, references, instruction letters, invoices
  • Organising check-ins/check-outs
  • Dealing with queries and liaising with both Landlords and Tenants
  • Collating information and typing reports for Estate and portfolio landlords
  • Working directly with the Renewals Manager on renewals/terminations, typing renewal and termination paperwork.
  • Daily Tenancy Tasks (e.g. serving section 21 notices, expiry letters, chasing return of paperwork)
  • Photocopying (i.e. maintaining adequate supplies of lettings lists, terms and conditions of business, welcome packs)
  • Filing and file management
  • General administration and secretarial duties
  • Switchboard relief when necessary and help generally during emergencies
  • General diary maintenance
  • General telephone work
  • Franking post
  • Maintaining dead filing on/off site

To be considered for this role you will need the following qualities:

  • Organised and efficient
  • Good at time management as this is a busy role often working to rigorous deadlines
  • Precise and good attention to detail – very important as sending out legal documentation
  • General secretarial skills (must be secretarially trained)
  • Good communication skills – not scared to pick up the phone
  • An excellent knowledge of Microsoft Office – including Word, Excel, basic Access and Outlook
  • Keen to learn
  • Team player – the department all work together and help each other out
  • This is not a purely secretarial role – you can make as much of job as possible so must be able to look “outside the box” and go “the extra mile”
  • Must not mind mucking in
  • Must be prepared to take the ARLA exams if not already qualified

This is a Monday to Friday role and will come with a basic salary of c. £30,000 plus benefits depending on the level of expertise and experience of the successful candidate.

For further information on this exciting career opportunity, please apply on line now via this web page and we will get back to you immediately. Alternatively, please feel free to contact us in confidence on 020 7792 9779, or email us: enquiries@propertypersonnel.co.uk

This job is now closed